ICS Google Account

Overview

The School of ICS has a subscription to Google Workspace for Education Fundamentals

All faculty, staff, students, sponsored and group accounts, can now use UCI Google Apps, a suite of applications including:

  • UCI Gmail
  • UCI Google Docs
  • UCI Google Sites
  • Unlimited storage

All ICS faculty, staff, and grads have access to ICS Google Apps, a suite of applications including:

  • ICS Gmail
  • ICS Google Docs
  • ICS Google Sites
  • Unlimited storage

All available features from the different levels of Google Workspace Education.

New from Gsuite Winter

Google Team Drive

Free, unrestricted, self managed storage for shared data is available with the new Gsuite offering, Google Team Drive.

The drawbacks is that the space is not suitable for real time applications. It's a great place to keep documents for your research group and save archival data. We have some methods for quick and efficient transfer of data from you ICS home directory.

Look for other news at the Gsuite Blog

Google Hangouts Chat

Whether in a 1:1 chat or a dedicated group workspace, Hangouts Chat makes it easy to collaborate with your team in an organized way. Share and discuss Docs, Sheets, and Slides all in one place.

Google Hangouts Chat should be available for ICS Gsuite by 3/5: https://get.google.com/chat/

Google Meet

Google has released its updated video conferences meet:

  1. Video Meetings from mobile app or desktop web browser
  2. Record meetings and presentations
  3. Dial in from phones

Keep up with Changes in Gsuite

ICS Account/ICS Gsuite Password Synchronization to End

At the beginning of 2021, ICS Computing Support began managing ICS account passwords and ICS Gsuite passwords separately. As a result, a new tool will be needed to change ICS Gsuite passwords. There will be no changes to the way that ICS account passwords are managed.

Two-Step Verification

All users are strongly encouraged to use two-step verification in order to access their ICS Google accounts. Please see the following URL for more information:

ICS Google two-step verification

Notable Features

ICS Gmail: Send and receive email with powerful search options, spam filtering, and chat
ICS Google Docs: Publish and collaborate in real-time on documents, spreadsheets, and presentations
Google Hangouts: Messaging, voice, and video calls
ICS Google Photos: Unlimited storage for photos
ICS Google Plus: Social networking from Google
Google Sites: Create and share webpages

(Unlimited) Storage

Harry Mangalam at the HPC figured out how to take advantage of that and has a way to move data to your ICS/UCI Google Drive:

Set Up

ICS Google two-step verification
Set up your ICS Google Apps Account (ICS faculty, staff, and grads)

Use

White Listing Addresses

The easiest way to whitelist an email address or prevent email from that account from going into your Gmail Spam folder is to add that email address to your Gmail Contact list. See this Google guide on using Contacts.

The other way to prevent an email message from going to Spam would be to set a filter for the email address not to be sent to the inbox. You can filter for a single email address or for an entire domain such as @uci.edu or @ics.uci.edu. See the following example.

Note: An additional filter is required in order to prevent your Sent items from appearing in your Inbox when filtering the entire domain you are sending from.

Create a Gmail filter to White List UCI Addresses

These step by step directions create a filter that effectively whitelists any email from an UCI email address.

  1. Open Gmail
  2. Go to the gear symbol (upper right)
  3. Select Settings
  4. Click on Filters and Blocked Addresses
  5. Click on Create a new filter
  6. In the From field, type: *uci.edu
  7. Click on Create filter with this search »
  8. Check Never send it to Spam
  9. Click on the Create filter button

Now, everything sent by and received from UCI email addresses will show up in your inbox, including messages sent by you as you create them or reply to others. To archive your sent messages, repeat the steps above to create a filter with the following conditions:

  1. From field: yourusername@ics.uci.edu
  2. Action to check: Skip the Inbox (Archive it)

Undergraduate ICS Gsuite Accounts

Ungraduate ICS Gsuite accounts are created on a case by case basis strictly for working with GCP projects. Project owners may send email to helpdesk@ics.uci.edu in order to have an undergraduate student included in the ugrad_gsuite group.

Help

accounts/ics_google_apps.txt · Last modified: 2022/04/01 07:44 by hans
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